Executive Assistant
TileDB
Administration
Cambridge, MA, USA
Posted on Friday, March 29, 2024
TileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism and efficiency. In addition to traditional executive support responsibilities, this role will also involve working on special projects that are critical to our company's growth and innovation.
Company
We build the TileDB Cloud Database. TileDB was founded in 2017, after several years of implementation at Intel Labs, to solve use-cases at the Broad Institute and MIT. TileDB has raised over $50 million in funding from high-profile investors, with our most recent funding round ($36 million Series B) announced in Oct. 2023.
We are a remote first, distributed team with employees in the USA, Europe, and South America. Our headquarters are in Cambridge, MA, USA and we have a subsidiary in Athens, Greece. The nature of this role will require some weekly in office time at the Company’s headquarters in Cambridge, MA.
Expectations
As the first executive assistant hire, you will be fundamental in shaping the role, the relationships and the culture of a brand new team. Our leadership and operations team will be on hand to support you as you onboard and grow your footprint in the Company. As a hyper-growth Company, many of our recent hires are the initial builders of their departments for process, procedures, communication and goals – achieved whilst working in a fast-paced environment – this same team will be there to support you to do the same in your own field of specialization.
Responsibilities
- Proactively manage all aspects of the CEO’s calendar across internal meetings and external engagements, proactively resolving all conflicts and optimizing weekly calendar loads;
- Keep well informed of CEO commitments and responsibilities, and contribute to the development and implementation of organizational processes and systems to improve efficiency;
- Provide comprehensive support to the CEO and executive suite, ensuring efficient operation of the leadership team;
- Attend key meetings as needed, track follow-ups and deliverables; prepare and edit correspondence, communications, presentations, and other documents;
- Organize and plan internal and external meetings such as staff meetings, team events, department All Hands, leadership offsites, etc;
- Coordinate domestic and international travel within TileDB’s travel policy, and manage and reconcile expense reports;
- Assist in various business and People-related cross-functional projects; and
- Flex to new responsibilities as needs arise, capabilities match, and time permits.